What we do at Crowland to keep your children safe

‘Safeguarding is everyone’s responsibility, every day.’

Our first and foremost priority is to keep your child safe and healthy. We know that if children are safe and well they will come and school and learn well. At Crowland we see all of the following things as an important part of keeping your child safe in our care.

  • The health and safety of all children
  • Making sure that the adults who work here have undergone safety and security checks
  • Protecting children from deliberate harm
  • Being an anti-bullying school
  • Being proactive against racist behaviour
  • Protecting our children from harassment and discrimination
  • A positive approach to behaviour management including the use of physical intervention safely, when necessary
  • Meeting the needs of children with medical conditions
  • Providing first aid
  • Protecting children from drug and substance abuse
  • Children enjoying safe educational visits
  • Caring for children’s personal needs
  • Keeping children safe when using the internet and making sure they are aware of cyber bullying
  • Making sure our school is secure and safe
  • Being a ‘listening school’
  • Ensuring they know who to go in school if they have a problem

Your child and their health, safety and welfare are our number one priority. We employ the following strategies to keep your child healthy and safe…

Child protection

All staff receive appropriate training in Safeguarding and Child Protection to ensure that they are aware of the school’s procedures for child protection and their responsibilities. We have a written policy and procedures for Child Protection complying with Local Authority guidance.

The Designated Teachers for Child Protection are: Melisha Trotman (Headteacher) and Maureen Dyer (Assistant Head – Inclusion). The designated governor for Child Protection is Roger Knight.

Recording and reporting racist incidents

‘Under the Race Relations (Amendment) Act 2000 and Home Office Code of Practice on reporting and recording racist incidents (2000) schools are required to record and investigate all racist incidents and to report them to the Local Authority on a regular basis.’

Definition of a racist incident, as recommended in the Stephen Lawrence Inquiry Report 1999: ‘A racist incident is any incident which is perceived to be racist by the victim or any other person.’

Whilst incidents of this type are rare at Crowland, all our staff are trained in school procedures and any racist behaviour is robustly managed using our behaviour management policy.

Collecting your child during the school day

Please try and make appointments out of school hours if possible. If you have to collect your child during the school day for a medical or dental appointment, please write a note to the class teacher or let the office staff know.

If your child is ill

In cases of serious illness please keep them at home and notify us by 9.00am on the first day of any absence so that we know they are safely at home with you. However if your child has a minor cold, cough etc please endeavour to bring them into school, perhaps giving them medication before school and speak to the class teacher. We have a policy of contacting parents/carers if we haven’t received a message by 9:30am. The school will make a home visit and/or contact children’s services if no contact is made.

If your child becomes ill during the day they will be monitored and we will telephone you if we feel it is necessary to do so. Any cuts and grazes resulting from normal play in the playground will be dealt with by our first aid trained staff. Any bumps on the head will be reported to the child’s teacher and parents/carers will also be notified. We ensure that several members of staff have first aid certificates and our fully qualified first aiders are Patricia Daley, Anita Hunte, Charlotte Hughes and Diane McAndrews.


If a child is receiving ongoing medication, parents should make an appointment with Mrs Phil Kildunne, our Welfare Assistant, to complete a medical consent form.  In most instances medications will be administered in school as long as staff are trained and supervised, and we have your written authorisation to do so. If your child is on antibiotics we know that they are often required three times a day. We recommend that you give your child the antibiotics before school, at the end of school and again at bedtime. If in the event they are required to be administered antibiotics at one dose four times a day, we will administer as long as we have your written consent. There is much more information available in our Health and Safety Policy. Medicines and tablets must never be given to a child to be brought into school. Please advise the school if there are any changes to your child’s health which the school should know about.

Health checks

If parents or the school have any health concerns, they can request the involvement of the School Nurse. Health checks are carried out at various points during your child’s education. For example vision tests take place in Reception, weight, height & measure is done in Years 6 and Reception the Flu vaccinations for all of year children.


For the sake of safety we request that jewellery should not be worn to school, with the exception of small stud or sleeper earrings and watches which may be worn at the owner’s risk.

Fire drill & fire safety

Our fire bells are tested weekly and a fire drill is held each term to ensure the swift evacuation of the building. If you are helping in school and the alarm sounds, please leave by the nearest exit and assemble on the Astro turn adjacent to the service road, where you should await further instructions from school staff. Once a year the school welcomes representatives from the local fire brigade who come to talk to KS1 and children about fire safety.

Road safety

As part of our travel plan we have set a target to continue to increase the number of children walking and cycling to school. We ask parents/carers to support us and ease traffic congestion by walking your child to school, or by encouraging them to scoot or cycle. This provides an ideal opportunity to teach your child about road safety and traffic awareness. Zig-Zag lines are in force around the school so, if you do travel by car, please park well away from the school entrance for the sake of the safety of our pupils. Road safety officers visit the school on an annual basis to ensure that all children are aware of how to stay safe as pedestrians. As part of the level 2 cycle training children in KS2 are taught how to cycle safely on quiet roads and about road safety awareness.

Before and after school

Parents/carers are responsible for children in playground before the bell rings unless the child attends breakfast club and then the breakfast club staff are there for them. Please do not allow your children to ride bikes or scooters once in the playground at the beginning or end of the school day.

Please do not bring dogs onto the school premises ever. Guide dogs however are of course permitted if used as a aid to a visually impaired individual.

During school hours

We have very clear rules about behaviour and use of play equipment in the playground. Supervising adults, wearing high visibility vests, are outside with the children every playtime and lunch time. Additionally, Peer Mediators and Prefects are present in all playgrounds to help ensure that playtimes are a happy time for children.

No Smoking areas

Our school building, grounds, service road and surrounding the gate perimeter are all designated No Smoking areas so we ask for your co-operation in extinguishing cigarettes leading up to the site.


The school was built with security of pupils and staff in mind including:

  • perimeter fencing and gates
  • a sophisticated intruder alarm
  • a modern effective fire alarm system
  • a door entry system on all main doors and gates
  • all staff wear ID badges at all times
  • CCTV on all the main gates.

Although we want to have an open door policy we must balance this against the safety of pupils and staff and we request that parents / carers respect this.

Visiting the school

Any visitors to the school must sign in and out using our computerised system, you must wear your ID badge at all times when on the school site. Our staff are trained to challenge anyone not following this practice, so we apologise in advance.

Gate duty

At the beginning and end of each day there is always at least one member of senior staff at the gate to make sure that children stay safely inside the school playground once they have been dropped off by parents and do not leave without an accompanying adult (unless they are older pupils with permission to go home unaccompanied).

Sex and relationship education / drug misuse education

As part of the curriculum, we cover age appropriate sex and relationship education. All parents receive a letter before the subject is covered explaining the topics and how they are taught. Years 5 and 6 also cover drug misuse through various outside agencies.

Police / community officers

We have excellent relations with our local police and community officers who regularly attend our school events and are invited in to different classes to talk about a variety of topics. You may regularly see these officers in our playgrounds or in the surrounding areas.  The children are familiar with their presence.

School trips and risk assessments

All school trips involve the undertaking of a risk assessment and our children wear high visibility vests clearly identifying them as Crowland Primary School pupils on all educational trips.


It is the responsibility of the whole school to ensure that school is a bully free zone. We are proactive in promoting a caring and positive ethos between all members of the school community. We have an anti-bullying policy with very clear procedures in place in the event of an incident involving bullying. We follow the SEAL (Social, Emotional Aspects of Learning) scheme of work. Every year we focus on anti-bullying week and involve the children in anti-bullying activities.

The school promotes anti bullying through it’s displays and these are regularly drawn to the childrens’ attention.

Pastoral manager

Our pastoral manager, Victor Renner, sometimes works with individual children and small groups to help resolve friendship issues and also runs anger management groups for children who need support in this area. Victor also works with Year 6 children who will be moving to secondary school and may need help with keeping themselves safe in that transition.

Keeping children safe from radicalisation and extremism

Following high profile cases in the media about young people and their families being involved in dangerous extremist activities, all schools are being asked to work closely with their families.  This is to ensure children and families are not targeted by extremists who may encourage them into leaving the country against their wishes, hold extremist views or values or try and coerce others into holding extremist views.

At Crowland we are very proud of having close links with all our families and we work hard to encourage tolerance and understanding at all levels of our community.  We do however, take very seriously duties to report any views that we believe are out of character or may act against the interests of the country or young people’s safety. The PREVENT agenda is embedded in all our policies and safeguarding practices.

Cyber/online safety

We take cyber/online safety very seriously at Crowland. The school has very clear rules for responsible internet use which are displayed next to computers throughout the school. Year 4, 5 & 6 pupils watch the film ‘Caught in the web’ about cyber safety covering social media sites, mobile phone use, emailing and how to keep safe on the internet, which is followed by a class discussion. Letters to parents and carers informing them about how to keep their child safe are sent out and if we become aware of issues relating to specific children we inform parents.